As an Assistant Fleet Personnel Officer at BSM, you will be responsible for supporting the effective execution of the manning plan by coordinating administrative, documentation, and communication activities related to seafarer recruitment and deployment. The role plays a key part in ensuring seamless coordination between shore-based operations, flag authorities, clients, and vessels, contributing to timely crew changes, regulatory compliance, and the overall efficiency of maritime operations.

Key Responsibilities

• Support the execution of the recruitment and manning plan through accurate and timely administrative assistance.

• Prepare and maintain seafarer documentation, including medical records, to support pre-employment screening.

• Coordinate and monitor crew travel arrangements to ensure timely embarkation and disembarkation.

• Maintain accurate and up-to-date personnel records in relevant databases in line with crew changes.

• Provide guidance and support to seafarer candidates and respond to operational queries from stakeholders.

• Prepare and deliver required embarkation and disembarkation documentation in accordance with client requirements.

• Track mandatory training requirements per seafarer and coordinate attendance accordingly.

• Apply for, verify, and track Flag State endorsements and related certification documentation.

• Maintain orderly filing and records of all flag-related applications and correspondence.

• Communicate with flag authorities and clients regarding the status of flag applications.

• Issue crewing clothing and safety shoes to joining seafarers where applicable and in line with company standards.

Qualifications & Experience

• Bachelor’s degree or certificate in a maritime-related field.

• Previous experience in crewing will be considered an advantage.

Skills & Competencies

• Basic understanding of maritime operations.

• Very good communication skills.

• Strong teamwork and cooperative mindset.

• Fluency in English.

• Good computer literacy and attention to detail.

Why You Should Join Us!

We offer a supportive environment, competitive compensation, and meaningful opportunities. By joining us, you will enjoy:

• Annual leave days: 22

• Competitive compensation package.

• Provident fund.

• Education sponsorship.

• Medical insurance.

• Gym membership.

• Parking sponsorship.

• A beautiful office in the heart of Limassol.

In addition, everyone in the BSM community benefits from:

• Flexible working hours and home-office entitlement.

• My door is always open policy by leaders.

• 24/7 mental health support